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The Role of a Quantity Surveying Consultant During Tendering and Procurement

Tendering and procurement are two of the most critical phases of any construction project.
Get them right, and your project has a strong foundation for success.
Get them wrong, and you risk delays, cost overruns, and contractual disputes.

This is where an experienced quantity surveying consultant makes a real difference.

In today’s article, we’ll explain the crucial role a quantity surveying consultant plays during tendering and procurement – and how working with Reltic Construction Consultants can help you secure the best value for your project.

1. Preparing Tender Documentation

One of the first responsibilities of a quantity surveying consultant is to:

  • Prepare a detailed Bill of Quantities (BoQ)

  • Draft clear scopes of work for different packages

  • Ensure tender documents are complete, accurate, and fair

Well-prepared documentation ensures that contractors are pricing the same scope – creating a level playing field for comparisons.

2. Advising on Procurement Strategies

Every project is different.
Quantity surveyors help you choose the right procurement route, such as:

  • Traditional tendering

  • Design and build contracts

  • Management contracting

  • Construction management

Selecting the right strategy improves risk management, cost certainty, and project efficiency.

3. Managing the Tender Process

Throughout the tendering phase, your quantity surveying consultant will:

  • Invite competitive tenders from selected contractors

  • Manage tender queries and clarifications

  • Ensure that tender returns are received on time and in the correct format

Professional tender management ensures a smooth, efficient process that protects your project timeline.

4. Tender Analysis and Recommendation

After receiving tenders, your quantity surveyor will:

  • Analyse each submission in detail

  • Check for scope exclusions, pricing errors, and commercial risks

  • Provide a detailed tender report with recommendations

This enables you to make an informed contractor selection based on real value – not just the lowest price.

5. Negotiating Contracts and Final Terms

Quantity surveying consultants assist with:

  • Post-tender negotiations

  • Clarifying and confirming contractor commitments

  • Drafting and agreeing on contract terms

This step is crucial to avoid future misunderstandings or disputes during construction.

6. Managing Risk During Procurement

A quantity surveyor identifies risks during tendering, such as:

  • Unrealistically low bids

  • Incomplete contractor resources

  • Programme or resource concerns

Spotting risks early allows you to address them before signing contracts — saving time, money, and stress later.

Why Choose Reltic Construction Consultants?

At Reltic Construction Consultants, we specialise in supporting clients through the tendering and procurement phases with:

✅ Expert preparation of BoQs and tender documentation
✅ Strategic procurement advice tailored to your project
✅ Detailed tender analysis and recommendations
✅ Risk management during contractor selection
✅ Strong contract negotiation and drafting support

Our experienced quantity surveying consultants ensure you achieve the best outcomes — securing reliable contractors at the right price.

📞 Ready to Manage Your Tendering Process the Smart Way?

Get expert quantity surveying support for a successful project start.

✅ Fair contractor selection
✅ Stronger risk management
✅ Greater cost control

Contact Reltic Construction Consultants today for a free consultation and no-obligation quote!

📧 Email: office@relticcc.co.uk
📞 Phone: 020 3576 2851
🌐 Website: https://relticcc.co.uk/quantity-surveying/

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